Privacy Policy

Last updated: 11th February, 2026


This Privacy Policy explains how the Company ("we", "us", "our") collects, uses, and shares personal data when you visit our website [your website domain] (the "Site") or join our waitlist for our app project (the "Service").

We are based in Ireland and operate under EU law, including the General Data Protection Regulation (GDPR). If you access the Site from outside the EU/EEA, your local laws may also apply. We aim to treat everyone’s personal data responsibly and transparently, wherever they are located.

1. Who we are

Controller: The Company is the "data controller" for the personal data described in this Privacy Policy (meaning we decide how and why it is used).

Contact details:

  • Email: info@colonii.net 

  • Postal Eircode: D09 C3F1, Republic of Ireland.

2. What personal data we collect

We collect the following categories of personal data:

Information you provide to us

  • Email address (required to join the waitlist)

  • Name (optional, if you choose to provide it)

  • Any information you include if you contact us (for example, via email or a contact form)

Information we collect automatically

When you use the Site, we may automatically collect:

  • IP address

  • Basic usage data, such as pages viewed, approximate location (based on IP), browser type, device information, and timestamps

  • Cookie and similar technology data (see Section 5)

Information we receive from third parties

If we use third-party tools (like email platforms or analytics providers), they may provide us with data such as:

  • Email delivery and engagement information (for example, whether an email bounced, and in some cases whether it was opened or a link was clicked)

  • Website analytics reports (aggregated or event-based data)

3. How and why we use personal data

We use personal data for the following purposes:

A. Waitlist and communications

  • To add you to our waitlist

  • To contact you about the app, including launch announcements, product updates, and early access invitations

B. Newsletters and marketing

  • To send newsletters, marketing, and promotional emails (where permitted by law and based on the preferences/consent you provide)

  • To understand what content is useful so we can improve what we send (for example, through engagement metrics)

C. Important service-related messages

We may send important non-marketing messages when needed (for example: confirmations, changes to our terms or policies, security notices, or major updates). These emails are sometimes called "service emails" and you may not be able to opt out of them if they are necessary.

D. Operating, protecting, and improving the Site

  • To operate and maintain the Site

  • To monitor performance, troubleshoot issues, and improve user experience

  • To secure the Site, prevent abuse, and detect suspicious activity

E. Legal and business purposes

  • To comply with applicable laws and regulations

  • To enforce our rights or defend legal claims

  • If we undergo a business transition (for example, a merger, acquisition, financing, or asset sale), we may use and share data as part of that process (see Section 6)

We do not intentionally collect sensitive personal data (such as government IDs, precise geolocation, health data, or payment card data) through the waitlist form.

4. Legal bases for processing (GDPR)

If you are in the EU/EEA/UK (and in some other regions with similar rules), we must have a valid legal basis to process your personal data. Depending on the context, we rely on:

Consent

We may rely on your consent to:

  • Add you to our waitlist and send you email updates you sign up to receive

  • Send marketing and promotional emails where consent is required

  • Use non-essential cookies (depending on your cookie preferences)

You can withdraw your consent at any time (see Sections 8 and 12).

Legitimate interests

We may process certain data based on our legitimate interests, such as:

  • Keeping our Site secure and preventing fraud/abuse

  • Understanding how the Site is used and improving it

  • Managing communications with potential users and growing our project in a reasonable, expected way

When we rely on legitimate interests, we consider your rights and the impact on your privacy, and we provide opt-outs where appropriate.

Contract (or steps before entering a contract)

If, in the future, you create an account or use paid features, we may process your data to:

  • Provide the Service you request

  • Send necessary service communications

Legal obligation

We may process and retain certain data to comply with legal obligations (for example, responding to lawful requests).

5. Cookies and analytics

Cookies

Cookies are small text files placed on your device. We may use cookies and similar technologies (like pixels and local storage) to:

  • Make the Site work properly

  • Remember preferences

  • Understand how the Site is used

Types of cookies we may use

  • Strictly necessary cookies: required for basic site functionality and security

  • Analytics cookies: help us understand usage and improve the Site (for example, which pages are visited)

  • Marketing cookies (if used in the future): used to measure or improve marketing effectiveness and, in some cases, to support advertising

Your choices

Where required, we will show a cookie notice/consent banner. You can also control cookies through:

  • Your browser settings (block or delete cookies)

  • Any cookie preference tool we provide on the Site (if available)

Analytics tools

We may use third-party analytics providers to understand Site performance. These providers may set cookies or collect usage data on our behalf. You can opt out of analytics cookies where required via our cookie settings (if available) or your browser settings.

6. How we share data with third parties

We may share personal data with:

Service providers (processors)

We use trusted third parties to help run the Site and communications, such as:

  • Email and newsletter providers (email marketing platforms, CRM tools)

  • Website hosting and infrastructure providers

  • Analytics providers

  • Security, spam-prevention, and performance tools

  • Customer support tools (if used in the future)

These providers process personal data on our instructions and are required to protect it.

Professional advisors

We may share data with professional advisors when needed, such as lawyers, accountants, auditors, or insurers.

Legal and safety reasons

We may disclose data if we believe it is necessary to comply with law or legal process, protect our rights, users, or the public, or investigate fraud or security issues.

Business transfers

If the Company is involved in a merger, acquisition, financing, restructuring, or sale of assets, personal data may be shared as part of that transaction. If this happens, we will take reasonable steps to ensure appropriate confidentiality protections.

We do not sell your personal data in the ordinary sense of selling a mailing list. If we ever change how we share data in a way that could be considered a "sale" or "sharing" under certain privacy laws, we will update this Privacy Policy and provide required choices.

7. Data retention

We keep personal data only as long as needed for the purposes described in this Privacy Policy.

Typical retention approaches include:

  • Waitlist data (email and optional name): kept until you unsubscribe, request deletion, or we determine it is no longer needed for the waitlist and related communications.

  • Usage data and logs (including IP address): generally retained for a limited period for security and analytics, then deleted or aggregated/anonymised.

We may retain certain information for longer if required to comply with legal obligations, resolve disputes, or enforce agreements.

8. User rights (GDPR and general international rights)

Rights under GDPR (EU/EEA/UK users)

Depending on your circumstances, you may have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Delete your data ("right to be forgotten")

  • Restrict processing of your data

  • Object to processing (especially where we rely on legitimate interests)

  • Data portability (receive certain data in a structured, commonly used format)

  • Withdraw consent at any time (where processing is based on consent)

  • Lodge a complaint with a supervisory authority (you can usually complain in your country; in Ireland, the supervisory authority is the Data Protection Commission)

Other international rights

If you live outside the EU/EEA, you may have similar rights under your local laws. We will consider and respond to requests in line with applicable law.

California (CCPA/CPRA)

If the California Consumer Privacy Act as amended by the CPRA applies to our processing, California residents may have rights such as:

  • The right to know/access categories and specific pieces of personal information collected

  • The right to delete personal information (with certain exceptions)

  • The right to correct inaccurate personal information

  • The right to opt out of "sale" or "sharing" (as defined by California law)

  • The right to non-discrimination for exercising privacy rights

We do not intend to collect "sensitive personal information" for the waitlist. If this changes, we will update our disclosures.

To exercise any rights, see Section 12.

9. International data transfers

Because we are based in Ireland but use service providers that may operate globally, your personal data may be transferred to and processed in countries outside your country of residence, including outside the EU/EEA.

Where GDPR applies and we transfer personal data internationally, we use appropriate safeguards, such as:

  • Transfers to countries deemed to provide an adequate level of protection, or

  • Standard Contractual Clauses (SCCs) or other approved transfer mechanisms, where required

You can request more information about these safeguards by contacting us (see Section 14).

10. Data security

We use appropriate technical and organisational measures designed to protect personal data, such as access controls, secure hosting, and encryption in transit where supported.

However, no system is 100% secure. You use the Site at your own risk, and we encourage you to use strong account security practices for your email and devices.

11. Children’s privacy

Our Site and waitlist are not intended for children under 16 (or the age at which you can consent to data processing in your jurisdiction), and we do not knowingly collect personal data from children.

If you believe a child has provided us personal data, please contact us and we will take steps to delete it.

12. How users can unsubscribe or request deletion

Unsubscribing from emails

  • You can unsubscribe from marketing emails at any time using the unsubscribe link in our emails.


Even if you unsubscribe from marketing, we may still send important service-related emails where necessary (for example, legal or security notices).

Requesting deletion or other rights requests

To request deletion, access, correction, or another privacy request, email us at: info@colonii.net 

To protect your privacy, we may need to verify your identity before completing certain requests.

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top.

If changes are significant, we may also provide a more prominent notice (for example, by posting a notice on the Site or emailing you, where appropriate).

14. Contact information

If you have questions about this Privacy Policy or how we handle personal data, contact us:

  • Email: info@colonii.net 

  • Postal address: COLONII Enterprises, D09 C3F1, Republic of Ireland.

If you are in the EU/EEA/UK, you may also have the right to lodge a complaint with your local data protection authority.